District Policy Overview

A guide to our policies

Introduction These manuals contain the  governance and school  district policies of the Fort Zumwalt Board of Education,  and the major 
administrative procedures and forms intended to implement the  policies.
Policy development in a modern,  forward-looking school district is a dynamic, on-going process. New problems,  issues and needs give rise to the continuing obligation to develop additional  policies or to revise existing ones. This is  why the Board employs the looseleaf  format for its policy manuals. The format  allows for ease in updating the  materials.

How to Use These Manuals The Fort Zumwalt School District  operates according to policies established by the Board of Education. The Board,  which represents the state and local community, develops the policies after  careful deliberation, and the school administration implements them through  specific procedures and forms. The Board then appraises the effects of its  policies and makes revisions as necessary.

In the interest of harmony,  efficiency, uniformity of interpretation, coordination of effort, and in  fairness to all concerned, the Board makes these manuals available to all who  are affected by its policies and procedures. 

How The Manuals Are  Organized The manuals are organized according  to MSBA's modified coding system of the National School Boards Association (NSBA). Because that system is designed to accommodate the needs of all 50  states, NSBA material contains a Section H which relates to 
negotiations. Since  Missouri is a non bargaining state, this section does not apply to the districts  MSBA serves, and is therefore not included in the 
manual. The system provides an  efficient means of coding, filing and finding policies, administrative  procedures and other related documents.

Eleven major classifications, each  bearing an alphabetical code, are utilized in the MSBA Classification System. The 11 major classifications are: 

A Foundations and  Basic Commitments
B School Board Governance and  Operations
C General School  Administration  
D Fiscal  Management  
E  Support  Services    
F Facilities Development
G Personnel
I Instructional Program
J Students
K School-Community  Relations
L Education Agency  Relations 

Subclassifications under each  heading are based on logical sequence and alphabetical sub coding. For example,  policy CB is used for a general policy statement regarding the school  superintendent. Policy CBA relates to the more specific topic of qualifications  and duties of the superintendent. Policy CBA, therefore, is a sub code of CB,  and CB is the "superior" code of CBA. Clicking any of the links above will take you directly to that section of our district policy. 

Using the Signs and  Symbols Various signs and symbols are used  in connection with the policy classification system. They are for use in  locating and/or examining policies. Included in the signs and symbols are the following: 

  • -R - Regulation. This  symbol following a file code 
    indicates that the statement is a major  administrative regulation, not a Board 
    policy. Most often only a very few  regulations are found. Regulations are 
    step-by-step processes, however different  from administrative procedures 
    because they require Board adoption and contain  legal material necessitating 
    their placement in the policy binder. 
  • -AP - Administrative  Procedure. This symbol following a 
    code identifies material of a procedural  nature. This type of information is 
    necessary for implementation of policy, such  as guidelines, steps, etc. 
  • -AF - Administrative Form.  This symbol following a code 
    indicates that the statement is an exhibit or  reference document, such as a 
    calendar, application form, etc., rather than a  policy. 
  • Dates - Where possible the  original and revised dates of 
    adoption/approval appear immediately following  each policy/procedure. In other 
    instances an approximate date or reapproval date  is used. 
  • Cross Refs - Certain  policies/procedures relate to others. 
    Cross references are provided following  many statements to help the reader find 
    the related information one may seek.  
  • Legal Refs - Pertinent  legal references are given to tell 
    the reader where one may find certain federal  and/or state statutes that relate 
    to a policy. Unless otherwise noted, all  references direct the reader to the 
    Missouri Revised Statutes. It is important  to mention that additional laws 
    and/or court decisions may also be applicable to  a particular policy.

About Board Policies Generally, the role of a Board of  Education is to set policy and the role of the administration is to execute it.  The basic definitions of policies and procedures, as set forth by the National  School Boards Association, are as follows:  

  • Policies are principles  adopted by the Board to chart a 
    course of action. They tell what is wanted and  may include also why and how 
    much. They are broad enough to indicate a line of  action to be taken by the 
    administration in meeting a number of day-to-day  problems; however, they need 
    to be narrow enough to give the administration  clear guidance.
  • Procedures are the detailed  directions developed by the administration to put  a policy into practice. They tell, how, by whom, where, and when tasks are to be accomplished. 

These definitions are serviceable  most of the time. They reflect sound theory of governance and  administration.  But the real world does not always conform. For example: As  long as the  administration operates within the guidelines of a general policy  adopted by the  Board, it may change administrative procedures without prior  approval of the  Board -- unless the Board has specifically asked for Board approval. however,  only the Board may adopt new policies or revise old ones.
Order of  Precedence  Board  of Education policies and administrative procedures must be read and interpreted in the light of the Federal and Missouri State Board of  Education/Missouri Department of Elementary and Secondary Education regulations.

 Wherever inconsistencies of  interpretation arise, the  federal and state laws and regulations shall  prevail.

It is the hope of the Board of  Education of the Fort Zumwalt School District that this collection of policies,  procedures and forms will provide for greater harmony and efficiency in all  areas of school operations. This will enable the Board to devote more time to  its primary duty -- the development of long-range policies and planning for the  future of the school 

This manual must be read using Adobe Acrobat  ReaderReader is free software available from Adobe. Once you have downloaded it to your hard drive,  you do not have to reload it each time a ".pdf" file needs to be read. Please click here if you  do not already have the program and wish to view and/or print portions of the  District Policy Manual.